guestcollab
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One app for every event.

Send the invites, collect the RSVPs, run the schedule, take song requests and gather every photo your guests take, all in one place. Your guests just scan a code. No app to install, no account to make.

Create your event
Pick an event:
You: the event console
Sarah & James
Wedding · Sat, Jun 13 · Hillside Barn · 120 guests
LiveGuest list only
RSVPs
84/ 120
36 still to reply · reminder goes out Friday
Schedule
6moments
Ceremony 4:00 → last dance 11:00
Menu
3courses
7 dietary needs flagged for the caterer
Seating
12tables
68 of 71 seated so far
Photos
312
48 added today
Live wall
On
Showing on the venue screen now
Music
18requests
Up next: the first-dance song
Hunt
—
Off for this event
Guestbook
27notes
Latest from Aunt Carol, 2 min ago
Fund
—
Off for this event
Priya uploaded 4 photos · Tom requested a song · The Nguyens replied: going, 3
Your guests: one link, no app
Sarah & James
Sat, Jun 13 · You're going
Add photos & videosStraight from your camera roll
RSVPGoing · party of 2
ScheduleCeremony at 4:00
MusicRequest a song
GuestbookLeave a note
Latest in the gallery
UploadGalleryRSVPScheduleMore

Live sample data. Pick an event to see which tools switch on. What guests do on the phone lands in your console.

Everything an event needs, in the order it needs it

Most tools do one job. Guest Collab handles the invite, the day and the memories, so you and your guests use one link the entire time.

Before

Plan it

  • Invites & RSVPsEmail the invite, track households and plus-ones, collect meal choices and dietary needs. See who has opened it, and let reminders chase the rest.
  • Guest list & contactsImport a spreadsheet or add people as they reply. Your address book builds itself for the next event.
  • ScheduleCeremony, cocktails and reception, or a whole weekend. Guests see the run of the day on their phone.
  • Menu & seatingCourses, meal picks and a seating chart, with headcounts your caterer can cook from.
  • Print-ready QR cardsTable cards and RSVP inserts for paper invitations, generated for you.
During

Run it

  • One code for every guestUpload photos and videos, check the schedule, request a song, sign the guestbook, give to the fund. No app, no account.
  • Live wallNew photos appear on the venue screen moments after they are taken.
  • Song requestsGuests request from the event link. Your DJ, or your own playlist, sees the queue.
  • Scavenger huntPhoto challenges with points and a leaderboard that keep the room moving.
  • Moderation when you want itApprove uploads before they go public. On by default for kids' parties and work events.
After

Keep it

  • One galleryEvery photo and video from every guest, in full quality. Nothing compressed, no length limits.
  • Reactions, comments & notesGuests react, comment and leave guestbook messages alongside the photos.
  • Download everythingExport the whole event as a ZIP of the originals, any time.
  • Carries overPhotos and contacts from every event stay in one account, so the next one starts from the last.

Pick the event, and the right tools are already on

More than 60 event types, each with a sensible starting setup. A wedding opens RSVPs and the guestbook, a kids' party turns on the hunt and keeps uploads private. Change anything with a tap.

Weddings

Ceremony to last dance, or the whole weekend.

RSVPsScheduleLive wallMealsSeatingMusicGuestbookGuest list only

Birthdays & milestones

Sweet 16s, quinceañeras, 70ths, retirements.

RSVPsScheduleLive wallMealsGuestbook

Kids' parties

Private by default, with something for the kids to do.

RSVPsScavenger huntLive wallGuest list onlyUploads reviewed first

Work events

Offsites, launches, holiday parties, awards nights.

RSVPsScheduleLive wallMealsGuest list onlyUploads reviewed first

Fundraisers & galas

Dinners, auctions, benefit concerts, walks.

RSVPsDonationsScheduleLive wallMealsSeating

Reunions

Family, class or team. Everyone's photos, finally in one place.

RSVPsScheduleLive wallMealsGuestbook

Celebrations of life

A quieter setup: memories, messages and a memorial fund.

RSVPsGuestbookScheduleDonationsUploads reviewed first

Trips & weekends

Group trips, cruises, camps and retreats.

ScheduleRSVPsGuest list only

Also showers, graduations, baptisms, Eid and Diwali gatherings, festivals, tailgates, game nights, and anything you type in yourself.

What your guests see

One QR code or link opens the event in the phone's browser. No app to install, no account to make. Here is the portal a wedding guest gets, screen by screen.

Hi, PriyaMy events
Sarah & James
Sat, Jun 13 · Hillside Barn · 4:00 pm
Add photos & videosStraight from your camera roll
Gallery312 photos
RSVPGoing · 2
ScheduleCeremony 4:00
Music18 requests
Recently shared
UploadGalleryRSVPScheduleMore

1 · HomeScan, and the event opens: the cover, one big upload button, and whatever you switched on, with live counts.

Gallery · 312From 41 guests
AllPhotosVideosMine
Sorted by Most lovedFilter by moment
UploadGalleryRSVPScheduleMore

2 · GalleryEveryone's photos and videos, sorted by most loved or newest, filtered by moment. React, comment, and find your own under Mine.

MoreClose
Take part
Music requests18 in the queue
Scavenger hunt3 of 8 found · you're 2nd
Guestbook27 notes
Honeymoon fundGive a gift
The event
ScheduleCeremony 4:00 → last dance 11:00
Your RSVPGoing · party of 2 · change until Jun 1
UploadGalleryRSVPScheduleMore

3 · MoreEverything else you turned on, with live counts: song requests, the hunt, the guestbook, the fund. Nothing you turned off.

Nothing to install

It runs in the phone's browser. Guests tap the link in their invite or scan the code on the table, and they are in.

You choose the door

  • Open anyone with the link, check-in optional
  • Identify a name plus an email or phone
  • Guest list only only guests on your list, no walk-ups
  • Login required an account, for the strictest events

It looks like your event

Your cover photo, colours, logo and welcome message. Your notes (dress code, parking, adults only) sit right where guests answer.

They can come back

Guests who sign in see every event they are invited to on their own dashboard, and reply to the next one in two taps.

RSVPs that do more than count heads

A reply that captures the whole party, their meals and their needs, and a guest list that tells you who still has to be chased.

  • Whole households, one reply. A guest answers for their party: partner, kids, plus-ones, each with their own meal and needs.
  • Meals by course. Guests pick dishes per person. The counts roll up for the caterer, and allergies are checked against the menu.
  • Needs and access. Dietary needs, allergies, a high chair, step-free access: captured per person, filterable in your list.
  • The right parts. Ceremony only, or the whole weekend. Invite people to specific parts and see who is coming to each.
  • Who has opened their invite. Added, emailed, opened, replied, attending: the whole funnel, with a “seen, no reply” list to nudge.
  • Reply now, dishes later. Guests answer first. Once the menu is set, one tap asks everyone still deciding to pick.
  • Reminders that send themselves. A deadline reminder, an event-day reminder and a photo request afterwards, each one switch.
  • Paper invitations too. Print RSVP inserts with a QR code. Scanning opens the reply and adds the guest to your list.
Sarah & James

Scan to share your photos, see the schedule and request a song.

guestcollab.com/e/sarah-james
Sarah & James
RSVP · Sat, Jun 13 · Hillside Barn
Are you coming?
GoingCan't goMaybe
Who's coming
Priya ShahAdultFish
Sam ShahAdultChicken
Maya ShahChild, 6Kids' meal
Add someone
Anything we should know?
Nut allergyVegetarianGluten-freeHigh chairStep-free access
Send RSVP
You can change this until June 1

Your side: the guest list, read at a glance

Every number is a filter. Tap it, and the list shows exactly those guests.

120Added
116Emailed
101Opened the invite
84Replied
71Attending
17Seen, no reply yet
Head count
71 attending · 59 adults · 12 children
Meal choices
Chicken 25 · Fish 17 · Vegetarian 11 · Kids' meal 9 · still deciding 9
Needs
Nut allergy 3 · Gluten-free 4 · High chair 3 · Step-free access 2

A plated wedding dinner

Meals per guest feed the seating chart and the caterer's headcount, with special plates flagged table by table.

A two-day offsite

Per-day attendance, dietary needs for lunch, and guest-list-only access so only the team gets in.

A kids' party

Parents reply for the family, the list stays private, and every upload waits for your approval.

Paper invitations

A QR insert in the envelope opens the reply. Walk-ups give a name and an email or phone at the door and land in your contacts.

Every photo and video, with the reactions to go with them

Guests upload from their camera roll before, during and after the day. Everything lands in one gallery, in original quality, where people react, comment and tag the moments.

Added by Priya4:42 pm · photo 112 of 312
❤️ 24😂 3😲 6🔥 11👏 9
Tom Best moment of the whole day.4:51 pm
Grace Who took this? It needs framing.5:03 pm
Aunt Carol I was crying again by this point.5:20 pm
Add a comment…

  • Original quality. No compression and no length caps on video. Guests upload from the camera roll in a few taps.

  • Reactions and comments. Five reactions and a comment thread on every photo. “Most loved” floats the best shots to the top.

  • Moments, not folders. Tag photos by moment and filter the gallery by it. Let guests tag too, or keep that to yourself.

  • Mine. Guests find their own uploads in one tap, including the ones still waiting for your approval.

  • You stay in control. Approve before anything goes public, delete anything, and see who shared what on each guest's RSVP row.

  • Keep all of it. Download the whole event as a ZIP of the originals, any time, and browse every event's photos together.

Sarah & JamesScan to add your photos

The live wall

Approved photos appear on the venue screen moments after they are taken, with the code on screen so the next guest adds theirs. With DJ Pro, song requests and crowd emoji join the wall too.

One account for every event you'll ever host

The wedding, the baby shower after it, every birthday after that. Each one is a line on your timeline, and everything you have built carries over to the next.

Dad's 70thSat, Nov 7 · Hostingin 4 weeks
Company holiday partyFri, Dec 12 · Hostingin 9 weeks
Today · Sat, Oct 10
Sarah & JamesJun 13 · 312 photos4 months ago

Your timeline

Upcoming above the line, memories below it. Events you host, events you are invited to and gigs you work, on one dashboard.

Search 214 contacts
Priya ShahFamily · 3 eventsInvited
Tom AlvarezWork · scanned the QRNew
Grace LinFriends · 2 eventsInvited

A contacts book that fills itself

Every RSVP and every QR scan adds to your address book. Next time, invite the whole family in two taps.

1,248 photos · 63 videosacross 5 eventsDownload

Photos across every event

One gallery across all your events, with the event named on every photo. Find the shot from two summers ago in seconds.

Share the work. Add a co-host, a planner, your DJ or your caterer as collaborators, each with only the parts they need. Your own colours, logo and welcome message, so the page looks like your event.

DJs and caterers work every event from the same place their clients plan it

DJ Pro

Song requests, straight to the booth

Guests request from the event link. You see the queue, your favourites and what is playing now, and run every gig from one place.

From $15 a month, billed yearly
Caterer Pro

Headcounts you can cook from

Meal picks, dietary needs and special plates roll up by course. Propose a menu, get it approved, and print the event order for the kitchen.

$29 a month

Up and running before the invites go out

  1. Create your event

    Pick the type, answer a few questions, and the right tools are switched on.

  2. Share one link

    Email the invites or print the QR. RSVPs come back, and guests can start uploading before the day.

  3. Run the day

    The live wall on the screen, song requests in the queue, the schedule in every pocket.

  4. Keep everything

    Browse, react, download the originals, and start the next event from this one.

Start free. Go Pro for the whole toolkit.

Pro is one subscription for your whole account: unlimited events, every feature, sized by storage.

Free

$0

A simple photo & video drop box for the event owner.

  • Guest photo & video uploads (up to 2 GB)
  • QR + link upload portal
  • Owner views & downloads everything
  • No guest gallery, reactions, or live wall
Start free
Most popular

Pro

$99/year

Unlimited, fully featured events. Sized by storage — 100 GB to 1 TB.

  • Unlimited events — every feature on every event
  • Guest gallery, live wall, reactions & comments
  • RSVP tracking & insights, scavenger hunt, music, itinerary, donations
  • Custom branding, collaborators & moderation
  • 100 GB – 1 TB storage · originals kept, full quality
Go Pro

Compare every feature on the pricing page

Ready to run your next event?

Create your first event free. Upgrade when you need the whole toolkit.

Get started for free